Need to Archive Webflow Collection Items? Here's the Automatic Way

Learn how archiving can help you manage your CMS Collections. We'll also share the differences between Webflow Archive and Jetboost. Bonus, we'll teach you how to use Jetboost to auto-archive your content in less than a minute.

Content management systems are the backbone of any content-driven website. From eCommerce stores to blogs, these websites need functional Webflow CMS Collections. This includes an option to archive content. The good news is there is a manual Webflow archive collection item feature. But, manual archiving can be tedious and time-consuming. Don’t worry though, Jetboost can help you auto-archive your content in less than a minute.

In this article, we’ll share more about archiving Collection Items in Webflow. Then, we’ll explore Webflow’s native archive feature, and see how it differs from Jetboost’s Auto-Archive CMS Items Booster.

What does it mean to archive Collection Items in Webflow?

When you archive a Collection Item in Webflow, it’s removed from your live website. But, the Collection Item is still accessible on the backend of your site. You can view archived Collection Items in the Webflow Designer or Editor. Review or republish this content at any time. It's not lost forever, it's just not active on your website. Archiving keeps your content accessible, yet private. 

When should you archive Collection Items?

Why archive instead of deleting content? Archive content you want to save, but don't want to be visible on your live website. Don't delete valuable content that you may need in the future. You work hard to generate your content, so save it for a rainy day! 

Archiving also keeps your user interface clean and organized. Users will be able to find what they want without having to scroll through pages of outdated content. Keep reading to learn about our favorite ways to archive Collection Items.  

Events. Don't clutter your website with old events that aren't relevant to your users. Instead, archive past events after the event occurs. Bonus, Jetboost's Auto-Archive CMS Items Booster will automatically archive content for you! This is especially useful if you have recurring events and need to reuse past event details. If you delete your event rather than archive it, you'll lose those important details forever.

Promotions. All promotions have an end date. Archive promotions to keep track of past promotions. You’ll also be able to reuse past promotional details in the future.

Job Boards. If you have a job board, archive job listings that are no longer relevant or have expired. Use Jetboost to automatically remove job listings from your job board after a set amount of time (30, 45, 60 days, etc.). If you need to repost any job listings, you'll have the job details saved on the backend of your website.

eCommerce. Archive inventory that is out of stock or discontinued. Unarchive products when they’re available again. No need to recreate product descriptions over and over again!

Meet the Team. Employee turnover is part of business. Archive employee profiles that no longer work for your company. Archived employees will give you a snapshot of everyone you've worked with in the past. You never know, you may have employees that come back too! With the click of a button, you can unarchive their profiles.   

Blogs. If you write about current events or news on your blog, these articles are only relevant for some time. Your readers don’t want to waste time scrolling through old news. Archive old blog posts to save your work and keep your readers happy. It's a win-win for everyone.

Manually Archive Collection Items with Webflow 

It’s easy to manually archive Collection Items in Webflow. Learn how below. Interested in learning how Jetboost can help you auto-archive content? Skip ahead to the next section.  

Step 1: Select the CMS Collection List.

Navigate to the CMS Collection List that has the Collection Item(s) you want to archive.

Selecting the CMS Collection List on Webflow

Step 2: Select the Collection Item.

Select the Collection Item that you want to archive. Scroll to the bottom of the Collection Item and select “Archive.” That’s it!  

Selecting the Collection Item to archive on Webflow

Step 3: Archive multiple Collection Items. 

If you’d like to archive multiple collection items, navigate back to the CMS Collection List. Click “Select.”

Select the Collection Items that you want to archive. 

Click the “Update Items” dropdown menu. Select “Archive.” 

Webflow will ask if you’re sure you want to archive the items. Click “Archive” to proceed. 

Archiving multiple Collection Items on Webflow

Step 4: Final checks. 

Navigate to your CMS Collection List to see your archived Collection Items. To unarchive Collection Items, follow the steps above. But, select “unarchive” instead of “archive.”  

Reviewing your archived Collection Items on Webflow

Auto-Archive Collection Items with Jetboost

It's easy to archive content in Webflow, but it takes a lot of time and effort. With our powerful Auto-Archive CMS Items Booster, we’ll auto-archive your Collection Items for you. It’s our simplest booster yet! We also handle all errors for you. No more headaches from “broken” messages. If an auto-archive fails, we’ll keep trying until it’s successful.

Follow the steps below to add this practical booster to your Webflow website. It takes less than a minute! Stop spending time slogging through your CMS Collections to archive your content. Use auto-archive, so you can focus on having fun building your site! 

Step 1: Set up your Jetboost account. 

If you’re not a Jetboost user, sign-up for Jetboost for free. Add your Webflow account to Jetboost. Now, you’re ready to start adding boosters!

Step 2: Add the Auto-Archive CMS Items Booster to your Webflow website.

Navigate to your Jetboost dashboard. Click “Add Booster” and add the “Auto-Archive CMS Items” booster. 

Adding the Auto-Archive CMS Items Booster to your website

Step 3: Configure the Auto-Archive CMS Items Booster.

Name the booster on the left-hand sidebar.

Select which CMS Collection List you want to auto-archive.

Select which date field will signal a Collection Item to become archived. You can choose from created on, published on, or updated dates. Or, add a custom date field to your CMS Collection List. This could be a past, expiration, or archive date.

Select how many extra days after the selected date Jetboost should wait to archive your Collection Items. Of course, you can always use “0” if you want items to be archived immediately. But, adding extra days can be helpful.

For example, add the number of days (30, 45, 60 days, etc.) that you want job listings to display on your job board before being removed. No need to manually remove outdated job listings with auto-archive. Or, wait to archive events until a day or so after the event has occurred. This gives last-minute eventgoers a chance to buy tickets on the day of the event.

Important: Auto-archiving is dependent on your website’s designated time zone. If needed, you can change the time zone in your Webflow Project Settings.

Configuring the Auto-Archive CMS Items Booster

Step 4: Final archive schedule. 

That’s it! For the booster to work, make sure that your website is live! (For this tutorial, we’ve only added the booster to our staging website.) 

Jetboost will let you know how many Collection Items are being archived next. No math is needed to calculate archive dates! Phew. We’ll also show you an auto-archive history. And, no worries if you make a mistake and archive the wrong Collection Item. With the click of a button, you can undo the last archive.

Reviewing the final archive schedule on Jetboost

Ready to get started now? Try auto-archiving for free

Auto-Archive Your CMS Collections in Less Than a Minute

The ability to archive Collection Items is a must-have feature for content-driven websites. Of course, you can use the manual Webflow archive collection item tool. But, if you want to save time and effort, try Jetboost’s Auto-Archive CMS Items Booster

Jetboost is the fastest way to add auto-archiving to your Webflow website. It’s quick and easy. Bonus, no coding is required. Try it for free today!

Caitlin Fithian

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